yourapps.studio vs MS Office (Excel, Word, SharePoint)
Excel + Word + SharePoint are the SMB default stack. But data in files is not searchable, not workflow-ready, not audit-proof. When is the jump worth it?
When MS Office is enough?
- Your data is ad hoc and changes constantly — fixed structures are not worth it
- You have small teams and everyone knows where the files live
- There is no compliance requirement for audit or versioning
- Nobody asks who changed what when
- Data does not need to be linked
When yourapps.studio?
- You waste time searching in SharePoint instead of working structured
- Excel files get double-maintained, versions drift
- Workflows with status & required fields would actually be needed
- Permissions per field instead of "whoever has folder access sees everything"
- OnlyOffice makes the switch seamless — your Word/Excel files keep working
- Communication hub — chat per case instead of Outlook threads
- Audit trail for every change instead of "who saved this?"
Direct comparison
Rows with a blue background mark points where the tools differ significantly.
| Feature | yourapps.studio | MS Office |
|---|---|---|
| Structured data | ✓ Apps with typed fields | ✗ Free cells, cell types |
| Workflows with status | ✓ Required fields per status | ✗ Manual columns |
| Permissions per field | ✓ SPFC | ~ File sharing, no field level |
| Communication hub | ✓ Per entry | ~ Outlook / Teams external |
| OnlyOffice / .docx & .xlsx compatible | ✓ 100% compatible, in system | ✓ Native MS |
| Full-text search across all data | ✓ Incl. office attachments | ~ SharePoint search, often slow |
| Audit log per change | ✓ Per field | ~ Version history per file |
| Training + quiz | ✓ Built-in | ✗ Not available |
| Mobile app / offline write | ✓ PWA + RxDB sync | ~ OneDrive sync for files |
| AI on your data | ✓ Bob, permission-respecting | ~ Copilot, paid license |
| API for integrations | ✓ REST + SSE | ~ Graph API, complex |
| GDPR hosting DE | ✓ Default | ~ M365 EU region · US company |
| Self-hostable | ✓ Docker | ✗ Cloud-only (M365) |
| Price per user & month | €12 (Basis) · €32 (Pro) | from €12.50 (M365 Business Std) |
More comparisons.
Perhaps you are also considering between other tools — here they are.
vs Notion
Both build custom apps. Both have AI. Where do the two really differ — and which tool fits which requirement?
vs Airtable
Airtable is a smart spreadsheet with an app layer. yourapps.studio is a real platform with workflows, permissions and office editor. When do you need which?
vs Odoo
Odoo is a modular ERP — if your process fits a module, it goes fast. yourapps.studio is a kit — you build exactly what you need. Which is worth it when?
vs monday.com
monday.com makes boards colorful and happy. But boards are not apps — no field permissions, no audit, no office. When is the work-OS enough, when do you need more?
vs Hero Software
Hero Software is built for trade businesses — with ready-made modules for typical processes. yourapps.studio is a kit — your industry, your processes, your fields. Which fits for you?
vs Jira + Confluence
Jira for tickets, Confluence for docs — two tools, two licenses, two logins. yourapps.studio does both in one system. When is the switch worth it?
vs lexware office (lexoffice)
lexoffice writes invoices and does the books — well and cheaply. What is missing is everything before that: site, measurement, stock, packing list, planning. yourapps.studio has the invoice AND the business around it.
vs sevDesk
sevDesk is bookkeeping for small companies — receipts, invoices, tax. yourapps.studio is the business before that: order, measurement, stock, packing list, planning — and the invoice that results from it.
Ready to free your processes from tool chaos?
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