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Your documents, your layout
Upload a Word template, set placeholders, done. One layout per document type, a default you override — rendered as PDF/A-3 with the e-invoice embedded.
Sales
From quote to e-invoice — without a second program.
Quote, order, delivery note, invoice, credit note: one chain, one record. VOB progress and final invoices, measurement sheets per position, dunning, your documents from your Word template. Every invoice leaves as PDF/A-3 with ZUGFeRD or XRechnung — the German e-invoicing mandate (2027/2028) is already handled for you.
- ZUGFeRD 2.x · XRechnung
- GoBD: issued = immutable
- Net or gross per document
- Price lists per customer group
- Gapless numbering
Document chain
Every document knows the one before it.
The quote is accepted and becomes an order. From the order come delivery notes, from the delivery notes the invoice, from a return the credit note. Nothing is retyped, nothing maintained twice — and every page shows the whole chain.
- ✓Open quantities per position: what is ordered, delivered, invoiced
- ✓Partial deliveries and partial invoices without manual work
- ✓Kits are invoiced as a whole, never as half a component
- ✓Issued documents are immutable — a correction is a credit note
Measurement & VOB progress billing
Measurement sheets per position, every advance offset individually.
A measurement sheet hangs on the position; approved sheets add up to the quantity. Small openings up to the threshold are over-measured — shown but not deducted, as VOB/C intends. The final invoice offsets every advance as its own line at the same tax rate: VAT arises only on the remainder, and the auditor sees each advance individually.
Kits & configurator
"Roof = tile, 24 modules" — and the parts list is there.
A kit is parameters, derived values and a rule table — in your language, with AND, the decimal comma and the Excel functions you know. On sale, answers and parts are frozen; if the order changes, an amendment with the difference lines follows. A typo in a rule is reported on save instead of silently miscalculating.
What lexoffice and sevDesk cannot do
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Site, stock, bank in the same record
The order knows its site address, its packing list, its delivery notes and its payments. No export, no import, no reconciliation between programs.
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Bob does every step on request
"Turn quote AN-041 into the order and issue the advance invoice for €12,000" — Bob creates it, shows the card, you confirm. Nothing irreversible without a click.
Frequently asked
Does yourapps.studio replace my invoicing software?
Yes. Quote, order, delivery note, invoice, credit note, dunning, progress and final invoices, e-invoice, open items and bank reconciliation are included. What you keep is your accountant — they get the DATEV posting batch.
Is e-invoicing included?
Every invoice and credit note is produced as PDF/A-3 with embedded EN 16931 XML (ZUGFeRD), or as XRechnung on request. The XML is validated against the schema before embedding — an invalid e-invoice never leaves the system.
Can I keep using my Word templates?
Yes. You upload your .docx, insert placeholders from the reference, and from then on every document renders with it. Each document type ships with a default layout you can replace at any time.
What happens with an invoice that is wrong?
Issued documents are immutable (GoBD). You cancel with a credit note and issue anew — the number range stays gapless, the history complete.
Ready to free your processes from tool chaos?
No-obligation introductory call. We build a live app with you that mirrors your real workflow.